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How to do the Document Sharing in Microsoft Office 365?

Challenge

Staffs are hardly in the office and there is no centralise server. With multiple devices ranging from laptops/desktops, tablets, and phones with multiple OS such as Windows 8 and MAC, Android, Windows 8, and iOS, sharing documents across the user is very challenging.

Solution

Exploring Office 365 for OneDrive for Home Drive and Sharepoint Team site for Shared Drive.

Couple findings:

By the time this document is written, there is no OneDrive for Business for MAC however there is a workaround to use Document Connection in Microsoft Office 2011

The minimum requirement is to have Office 2011 Service Pack 1 Service Pack 1 comes with a Document Connection application which is allowing to connect to Sharepoint and OneDrive/Skydrive

Here are the steps:

Go to Finder > Applications > Microsoft Office  2011 > Microsoft Document Connection

On Document Connection, go to Preference and ensure untick Enable Basic authentication

On Document Connection, select Location > Connect to Sharepoint Site

On Address, type in the following: https://[your_organisation_name].sharepoint.com and click Connect

In Office 365 login screen, type in your username and password

If the connection is successful, it will have 4 folders: Documents, Form Templates, Site Assets, and Style Library. This will be your Shared Drive (corporate drive).

Do the same thing for OneDrive for Business. On Document Connection, select Location > Connect to Sharepoint Site

On Address, type in the following: https://[your_organisation_name]-my.sharepoint.com/personal/[your_user_name]_onmicrosoft_com/Documents and click Connect. Note: fill in your username in [your_user_name]

In Office 365 login screen, type in your username and password

If the connection is successful, it will have 1 folder: Share with Everyone. This will be your personal Home Drive (personal drive)

Ensure that on the left-hand side of the Document Connection has 2 Sharepoint connections ie. [your_organisation_name].sharepoint.com and Documents

Environment

  • Microsoft Windows 8
  • MAC OS 10.x
  • Microsoft Office for MAC 2011
  • Microsoft Office 2013
  • Android
  • iOS

Resources

If you find this information useful, please share it on your social media network. Also if you like to give us a comment below or if you find some other findings that you like to share with us that will be good too.

Credits

Photo by Salvatore De Lellis: https://www.pexels.com/photo/glass-panels-exterior-of-the-microsoft-building-9683980/

[Note: Pageviews – 897 – before migrated from the Dewalist Blog website on 09/08/2020]

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Valdy

About Author

Valdy founded Dewacorp.com, a helpdesk and IT Services provider that has taken care of over 39,000 customer service requests in the past 15 years - that's nearly 2,600 per year. He also created the growing Dewalist.com - a classified website that has close to 55,000 page views and 6,000 user visits per month with 52,000 yearly published ads and 39,000 active registered users. He blogs for the ever-growing Dewapost.com, a tech blog that gets around 20,000 impressions per month with 700 clicks and 10 average pages first impressions on Google Search. You can reach him on the Contact Us page, social media links below or Dewachat.com.

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